A timesheet app is a must-have for businesses.
If you’re a company that provides a service to clients, you need to track the time it takes for you to complete a project. That will ensure proper billing on your part. If you employ people who don’t report physically to an office, you want to track the hours they work so you can pay them correctly.
In short, timesheet software makes it easy for you to run your business.
If you don’t have a mobile time tracking in place just yet, don’t worry. You’ll learn the ten best timesheet software solutions in the market. But first, let’s look at what you should look for when picking an employee time tracking tool for your brand.
What Should You Look for From a Timesheet App
A timesheet app can have many features. These three, however, are the most important ones you should look for in tracking software. Complement these with the app time tracking feature, and you’ll have a powerful tool that will help you in business management.
These can be included in one plan or sold as add-ons, depending on the timesheet software.
Not all tracking software solutions come with online timesheets. Employee timesheets centralize all billable hours. So, when an app has this feature, you can easily see an employee’s attendance. For example, you can see how many hours they worked on tasks, breaks they took in a week, hours of overtime they worked, etc.
The employee timesheet is particularly useful for businesses that employ a completely remote team. Because the online timesheet app automatically generates a report per employee for you, you don’t have to spend time manually calculating how much you need to pay each person. The employee timesheet will give you all the data you need for proper payroll management.
The result? You save time and reduce expenses from possible excess pay, too.
If you’re a company that charges clients by the number of hours worked, your timesheet app needs to have this feature. An app with an online invoicing feature can automatically keep track of all your billable hours and generate the corresponding invoice. The feature won’t only help you save time. After all, you won’t have to spend too much time manually calculating how much your client owes you.
It will also help protect you from possible disputes. The timesheet app ensures transparency and reduces the chances of mistaken calculations. Just give a client access to the app report to see how the amount they should pay you was calculated by the machine–with no hocus pocus.
Reporting and Analytics
A good timesheet app will generate reports that can help you understand how you or your remote team is performing. For example, you can zero in on a specific project and track the time worked on it in a week.
If too many employee hours were spent on the project, you could find ways to improve the project workflow and increase productivity. If fewer employee hours were spent on other projects that turned out mediocre, you could make the necessary adjustments, so the next output turns out great.
The analytics feature of a good time tracking app can also help you determine where you can cut costs. A timesheet app that has this feature shows relevant data in an organized way. So, in its analytics reports, you can see nice graphs and charts instead of too many numbers. The visual representation helps you easily understand where you might need to make adjustments to reduce expenses.
Best Timesheet Apps
Now that you know what to look for in a mobile timesheet app let’s look at the best software solutions that can help you keep track of your hours and your employees’. Below is a quick summary:
|Software||Starting From||Best Thing About It||Biggest Problem|
|Zoomshift||$2.50 a month||Great mobile app||Some system lags|
|Clockify||$3.99 per user per month||Good user interface||No invoicing feature|
|TimeCamp||$7 per user per month||Timesheet integration with popular project management tools||Mobile version could be improved|
|Harvest||$12 per seat per month||Insightful reports||No offline functionality|
|Hubstaff||$14 per month for two users||Integration with payment gateways||Rigid pricing structure|
|TrackingTime||$7 per user per month||Syncs across devices||No invoicing feature|
|Timely||$10 per user per month||Memory feature||Some reliability issues|
|DeskTime||$5.94 per user per month||Detailed productivity reports||Possible privacy issues|
|Workpuls||$8 per user per month||Real-time view option||No payroll management features|
|Everhour||$10 per user per month||Simple pricing||Some problems with browser extension reported|
|ezClocker||$10 a month for up to 15 employees.||Simple and easy to use.||No invoice feature.|
Let’s take a look at these apps one by one:
Zoomshift is an affordable timesheet app. It has powerful features that ensure better collaboration and productivity. Because all team members have access to the employee timesheet, everyone is on the same page as to who’s in charge of what during specific work hours. That ensures accountability as well. When someone doesn’t show up during a specific shift, you can quickly find a replacement.
The GPS time clock is also handy. If your employees need to be in a specific place, you’ll know whether they were there when they clocked in in the first place. The app provides you with real-time visibility. So, if your employee tells you they clocked in (or thought they did) but they didn’t, you can immediately notify them.
Despite what it can do, the app is straightforward to use. Even the least tech-savvy of people can quickly learn how to use the app. The best part is, there’s a mobile app you and your employees can download. So, even when you’re on the go, you can make changes to employee schedules. Your employees, meanwhile, can monitor those changes on their mobile apps, too.
- Great mobile app
- Employee scheduler
- GPS time clock
- Time-off tracker
- System lag when clocking in and out, according to a few customers
Zoomshift offers three paid plans: the Starter plan, which costs $2.50 a month; the Premium plan, which costs $5 a month; and the Enterprise plan, which has custom pricing. Zoomshift offers a free trial for its Starter and Premium plans.
If you’re a small business trying to save money on expenses, Clockify might be a good option for you. Clockify has the basic things you need in an employee timesheet app. Just click the Start button, and it starts recording the hours spent on a specific project. If you want to start on a new project, you can easily add it to the online timesheet, and it can also track time spent on that specific task.
Even if you’re a new user, you won’t have difficulty learning how to use the employee timesheet app. The learning curve isn’t steep. The user interface is clean and simple. Just tinker with the buttons, and you’ll know what each is for on the fly.
Clockify doesn’t have a built-in invoice feature, so you have to export the data first to create invoices.
- Automatic reminders
- Lock timesheets feature
- Bulk edit
- Project templates
- No built-in invoicing feature.
- The free plan only has basic functionalities.
- The timer can run for days unless manually stopped.
Clockify offers a free plan that has the basic functionalities you need. The Standard Plan costs $5.49 per user per month, the Pro plan $7.99 per user per month, and the Enterprise Plan $11.99 per user per month.
TimeCamp is an easy-to-use employee timesheet app. You can track the time spent by a team member on a specific task and their overall hours worked on various projects. With TimeCamp, you can also easily mark your tracked time on projects as billable or non-billable for easy invoicing.
TimeCamp has great integrations with other popular tools such as Trello, Asana, and Clickup. That means you can track time while you or other employees are working on projects on those platforms. So, if a task is taking too long to complete, you can immediately assign more people to help out.
The tool has a desktop and a mobile app version. However, some customers complain the mobile timesheet app isn’t as responsive as the computer version. The online timesheet could also use a screenshot feature, some say.
- Automatic time tracking
- Integrations with more than 100 apps and work tools
- Billing feature
- Invoicing in the Pro plan
- No screenshot feature
- A mobile app can be better
- A bit expensive
TimeCamp offers three paid plans–Basic, Pro, and Enterprise. The Basic plan costs $7 per user per month and includes billable time tracking options. The Pro plan costs $10 per user per month. There’s also an Enterprise plan.
If you’re looking for a tool that doesn’t have a steep learning curve, Harvest should be one of your options. The time-tracking solution is pretty straightforward. Just set up your to-do list, and you can track the hours you or your employees worked on each project. If you’re a manager or a company owner, you can even see who is tracking time and their billable hours among your employees.
The timesheet tool also helps ensure proper resource allocation. Its insightful reports on which team members might be approaching burnout based on logged billable hours, in particular, come in handy. According to those reports, you can base your decisions on whether or not to assign a task to a specific person.
The timesheet tool’s automatic alerts feature is also worth mentioning. The tool can send you an automatic reminder you’re nearing a budget ceiling you set for a specific project. It’s easy to determine company-wide performance as well.
- Integrations for Google Calendar and Outlook
- Insightful reports on employee workload and company performance
- Data export feature
- Automated invoice management
- No real-time phone customer support
- No integration with automated sales tax providers
- No offline functionality
Harvest has one paid plan–the Pro plan. It costs $12 per seat per month and can accommodate unlimited seats and projects. If you’re just one user handling two projects, you can use the free version, but the features can be limited.
Hubstaff can help you track employee time while working and ensure proper payroll management and payment–all from a single platform. The time tracking solution, after all, can’t only track time. It also has integrations with payment gateways such as Wise, PayPal, Payoneer, and Bitwage.
The Google Chrome extension is also useful. If you get tired of just logging in and out of the platform, you can just install the extension on your browser so the app timesheet can automatically track when you start working and do overtime. If you want to check out how much you’ve worked in a week, you can check that out, too.
If you’re an employer, Hubstaff’s productivity options are something you might like. You can get an overview of the types of websites on your employee’s browser during work hours. You can even get data on an employee’s activity levels based on their mouse and keyboard usage.
- Great productivity options
- Integration with many payment gateways such as PayPal and Wise
- Google Chrome extension
- Rigid pricing structure
- Difficult to set up if team members are across time zones
- Buggy sometimes
Hubstaff has three paid plans–Desk Starter, Desk Pro, and Enterprise. Unlike many of the tools on this list, Hubstaff doesn’t charge on a per-user basis. Each paid plan comes with a different set of features and allows for a maximum of two users. That, for some, doesn’t allow for flexibility. If you add a third user, after all, you’d need to avail of a separate plan instead of just paying for that addition.
The Desk Starter plan costs $14 per month for two users, $20 per month for two, and $40 per month for another maximum of two users.
TrackingTime is a great time tracking tool for freelancers, digital marketing agencies, and other businesses. For people who aren’t tech-savvy, however, it can have a steep learning curve. Some people have complained about the tool not being as straightforward as they had hoped.
Once you get the hang of it, though, the tool can help you manage your business or your team in many ways. You can monitor how many hours you or your team member worked in a week and their overtime. You can even get a detailed overview of projects, with specific time details on the overall time worked and time spent on each task.
The tool can help ensure you’re productive, too. If you start working on a project on your desktop, you can quickly finish it on your laptop. TrackingTime allows for easy syncing across devices.
- Online timesheet
- Desktop app
- Timecards approval
- Timesheet audits
- Steep learning curve
- No offline functionality
- No option to create invoices
TrackingTime only has one paid plan–the Pro plan. The plan costs $7 per user per month and includes unlimited collaboration, advanced reporting, and time management. There’s also a free plan that includes three people and three projects.
Over 5,000 companies trust Timely for a reason. It’s easy to use and has everything they need for tracking and payroll management. Timely’s time tracking feature is automatic. So, as soon as you log in, the clock starts running. You don’t need to press the Start button for the tool to record your hours. According to Timely, you can reduce time tracking administration by 75% with the tool.
The memory feature is also something worth mentioning. If you forget to add hours spent on a specific task to the timesheet, you can easily go back to the websites and tools you used for specific tasks and find the tracked time. The feature works just as well on your phone, so you can add the hours worked on your Android or IOS phone, too.
The app timesheet can be exported to Excel if that’s your preferred view. For employees, the privacy option is a plus. With the option, they can control which information to share with their employers.
Some people report some reliability issues initially but say these are resolved the more you use the tool.
- Privacy option
- Memory feature
- Automatic time-tracking
- Billing capacity
- Integrations with some third-party software
- Some reliability issues
- Integrations with some third-party tools are not as seamless as reported
- Customer support difficult to reach
Timely offers three paid plans. The cheapest plan is the Starter plan, which costs $10 per user per month. That allows for unlimited people, 50 projects, and three teams. The Premium plan costs $18 per user per month, while the Unlimited plan costs $26 per user per month.
Because of its robust features that help people monitor tasks, the time tracking tool claims to boost productivity by 30%. Those features include its ability to generate detailed reports on employee activity. You can check out what each of your employees has done during work hours. The best part? The tool classifies whether an activity is productive or unproductive, so you don’t have to make sense of the data yourself.
The screenshot feature is also very useful. You can easily pair screenshots with a detailed report of your activity to show proof of work. The screenshots are available every 15 minutes.
There can be privacy issues here, though. Some people complain that the tool also tracks what they do on the web during their private time. DeskTime, however, has said this wouldn’t happen if the tool had been turned off.
- Project tracking
- Idle time tracking
- URL and app tracking
- Automatic screenshots
- Shift scheduling
- Possible privacy issues
- Not tailored enough for freelance work
- No location tracking
- Some lags
DeskTime has three paid plans: Pro, Premium, and Enterprise. The Pro plan costs $5.94 per user per month and includes automatic time tracking, URL and app tracking, productivity calculation, idle time tracking, and project time tracking.
The most popular plan is the Premium plan, which has all the Pro plan features with additional ones such as shift scheduling. With the plan that costs $7.75 per user per month, you can also create invoices.
The Enterprise plan is the most expensive plan, at $11.88 per user per month. It includes VIP support and personalized onboarding, among others.
Workpuls allow employees to track online and offline activities related to work. So, if they, for instance, had a meeting with a client, they can still manually add that to the Workpuls timesheet for submission to the employer and proper payment.
The time tracking app also has a screenshot feature. If you’re the manager or the company owner, you can counter-check the timesheets’ screenshots to verify when employees are working.
Unlike some of the tools on this list, Workpuls doesn’t allow you to create invoices or manage your payroll. It’s focused on monitoring the web activities and offline activities of employees who don’t physically report to the office.
- Screenshot for real-time monitoring
- Productivity tracking
- Manual time entries
- No payroll management features
- Could use more in-depth reports
Workpuls offers four paid plans: the Employee Monitoring plan, the Time Tracking plan, the Automatic Time Mapping plan, and the Enterprise plan.
The prices range from $8 per user per month for the Employee Monitoring plan to $15 per user per month for the Automatic Time Mapping plan. You’d need to contact Workpuls for a quote on your customized Enterprise plan.
Everhour is a powerful time-tracking software solution. Unlike Workpuls, which focuses on time tracking only, Everhour has features that allow client invoicing and payroll. In other words, you can manage a critical aspect of your business from a single platform.
You can track your company expenses, too. Everhour organizes the data in graphs and pie charts so you can visualize how much of your entire budget you’ve already spent. That allows you to make adjustments if needed.
Everhour automatically generates reports on project costing and time spent on tasks, among other things. You can, however, customize other reports to suit your needs.
- Billing and budgeting
- Time tracking
- Task management
- Visual planning
- Problems with browser extension reported
- Some lags
- No mobile app for IOS or Android
Everhour has the simplest pricing structure of all the timesheet apps on this list. It offers a single paid plan, the All-In-One plan. The plan costs $10 per user per month but starting at five users. Everhour offers a 14-day free trial for those who aren’t ready to commit just yet.
ezClocker is a highly rated time tracking and scheduling app for small businesses. Ideal for small teams who need a simple-to-use app that works within their budget. One of the reasons ezClocker is highly rated on the AppStore is its simple design where even a non-tech person can figure out how to use it.
ezClocker features include time tracking and scheduling. Under time tracking you get mobile time clocks, GPS verification when an employee clocks in/out, manual time entry, job assignments, and overtime. The scheduling feature includes scheduling employees, assigning them locations, notes, and notifications when employees have a new shift.
If the employer wishes for the employees to use one device then ezClocker offers a kiosk app where all employees can sign in using a PIN number. Ideal if you have a group of employees working at one job location like an office or jobsite.
- Easy to use.
- Very affordable. $10/month covers up to 15 employees.
- No need to buy expensive equipment. Employees use their own phones.
- GPS is recorded when employees clock in/out.
- Prevent overtime by restricting early clock-in.
- No invoice feature.
- Does not have billable non billable capability.
ezClocker offers three paid plans–Basic, Standard, and Premium. The Basic plan costs $10 per month which covers up to 15 employees so if you have 2 or 15 employees you pay one flat fee of $10 per month. The Standard plan costs $25 per month and it covers up to 30 employees in addition you get payroll integrations and jobs. The Premium plan is $50 per month.
Timesheet apps are indispensable nowadays as more companies transition into the digital because of the pandemic. When you use timesheet apps, you essentially make your life easier for you.
The good news is, there are many software solutions available in the market. Many of them don’t just offer clock monitoring or app time features. Others even have in-built analytics reporting, budgeting, and invoicing capabilities.
We’d say Zoomshift gives you the most bang for your buck of those apps we included here. You get all the features you need to run your business or manage your team at a very affordable price. You can easily boost your team’s productivity.
Choose the timesheet app that best suits your needs. Use this guide. You’ll make an informed decision that will make you, your employees, and even your clients happy.