Robin Pricing Explorer
Robin Pricing Explorer (2025)
Compare plans, estimate costs, and see how Robin stacks up for shift-based teams.
Cost Estimator
Plan:
Active Users:
Billing:
Estimated cost: —
Key Takeaways
- Per-user pricing — billed only for active schedulable employees
- Annual = 17% off (2 months free)
- No charge for office-only or admin users
- Free mobile app for all employees
- Most popular: Professional plan for growing teams
- Cheaper than When I Work, cheaper than Deputy for >100 users
Plans & Prices (2025)
| Plan | Monthly | Annual (per user) | Best for |
|---|---|---|---|
| Essentials | $6 /user | $5 /user | Basic scheduling |
| Professional | $9 /user | $7.50 /user | Most teams (recommended) |
| Enterprise | Custom | Custom | 500+ users, advanced needs |
Competitor Comparison (50 users)
Users:
Billing:
| Tool | Tier | Pricing Model | Monthly Cost |
|---|---|---|---|
| Robin | Professional | $9 /active user | — |
| When I Work | Premium | $8.80 /user | — |
| Deputy | Premium | $6 /user + $60 base | — |
| 7shifts | Entree | $39.99/location + $2/user | — |
| Connecteam | Advanced | $99/mo flat (up to 30) + $1.50/extra | — |
Gotchas
- Only “schedulable” employees count toward billing
- SMS notifications cost extra (~$0.02/message)
- Enterprise required for SSO & dedicated support
Average Ratings (2025)
G2: 4.7 / 5 (1,200+ reviews)
Capterra: 4.8 / 5 (900+ reviews)
Strongest in shift-based industries (retail, hospitality, healthcare)
Common Complaints
- Reporting less robust than 7shifts
- No built-in labor cost forecasting on lower tiers
- Learning curve for managers new to digital scheduling
Common Praises
- Beautiful, intuitive mobile app
- Fast shift trades & availability updates
- Best-in-class open shift & coverage tools
Plans & Pricing
| Plan | Monthly | Annual | Key Features |
|---|---|---|---|
| Essentials | $6/user | $5/user | Basic scheduling, time clock, mobile app |
| Professional | $9/user | $7.50/user | Demand forecasting, auto-scheduling, overtime alerts |
| Enterprise | Custom | Custom | SSO, API access, dedicated support, custom integrations |
Billed only for active schedulable employees. Annual contracts get ~17% discount.