Expensify Pricing Overview

Expensify Pricing Explorer

Expensify Pricing Explorer

Expensify Pricing Explorer

Compare plans, estimate costs, and benchmark against competitors.

Start Free
Start Free

Cost Estimator

Plan:
Active Users:
Billing:

Estimated cost: —

Key Takeaways

  • Free: 25 SmartScans/mo, 1 admin.
  • Collect: $5/user/mo — unlimited scans, approvals.
  • Control: $9/user/mo — policy enforcement, audit.
  • Active users only: Billed on submitters, not viewers.
  • Annual = 2 months free (~16.7% off).
  • Expense leader: Faster than Concur, simpler than SAP.

Plans & Prices

PlanPriceSmartScansApprovalsAudit
Free$025/moLimitedNo
Collect$5/user/moUnlimitedMulti-levelNo
Control$9/user/moUnlimitedMulti-levelYes
EnterpriseCustomUnlimitedCustomYes

Competitor Comparison

Plan:
Billing:
Active Users:
ToolMapped tierPricing basisMonthly cost
ExpensifyCollect$5/active user—
ConcurStandard$8/user—
RampPlus$12/card—
NavanPro$10/user—
Zoho ExpensePremium$4/user—

Gotchas

  • Free: 25 SmartScans/mo — manual entry after.
  • Only active submitters count toward billing.
  • Enterprise: Requires 100+ users, custom quote.

Average Ratings

G2 Rating: 4.5 / 5 (2,100+ reviews)

Capterra: 4.4 / 5 (1,800+ reviews)

Based on verified reviews as of 2025.

Common Complaints

  • SmartScan accuracy dips with poor photos.
  • Approval workflows can be rigid.
  • Support slower on Free plan.

Common Praises

  • One-tap receipt scanning.
  • Real-time card reconciliation.
  • Seamless QuickBooks/Xero sync.

Plans & Prices

PlanPriceSmartScansApprovalsAuditSupport
Free$025/mo1-levelNoCommunity
Collect$5/active user/moUnlimitedMulti-levelNoEmail
Control$9/active user/moUnlimitedMulti-levelYesPriority
EnterpriseCustomUnlimitedCustomYesDedicated

Active user = anyone who submits an expense in the month. Annual billing includes 2 free months.

Add-ons

Add-onWhat it doesImpact on priceBest for
Corporate CardsExpensify Card (1.5% cashback).Free issuanceTeams with high spend.
Advanced PolicyCustom rules, per diems.+$2/user/moMid-size firms.
SSO & SCIMOkta, Azure AD provisioning.+$500/moEnterprises.
Custom IntegrationsAPI, webhooks, ERP sync.Flat feeComplex workflows.

When to buy

  • Need per diems or custom rules.
  • 100+ users with SSO.

When to skip

  • Under 20 users, simple policies.
  • Use Gusto/NetSuite native.

Tip: Start with Collect, add Cards after 3 months of usage.

Usage & Limits

MeterThresholdsHow pricing changesControl tactic
Active UsersPer submitter$5–$9/user/moArchive inactive monthly.
SmartScansFree: 25/moManual entry afterTrain on good photos.
API Calls10k/dayThrottle or upgradeBatch sync nightly.
StorageUnlimitedNo overageAuto-archive after 7 years.